Air Waybill and Invoice

Preparing Air Waybills

The air waybill is an important document that is required to ensure safe, accurate shipment delivery. Make sure to complete all required fields correctly. Please keep your copy of the air waybill.


Example of a Completed Air Waybill
  Items Details
1 Shipment Type Check the appropriate box.
If it is a commercial shipment, please check that box as well.
2 Description of Goods Provide a description of the contents.
3 Declared Value for Customs The retail price or fair market price.
4 Customer Code The customer code. (If the receiver’s customer code is unknown, leave this blank.)
5 Company Name Shipper's company name
6 Section Shipper's section/division name
7 Contact Name Shipper's contact name
8 Address Shipper's name
9 Phone No. Please provide a direct number for the contact person. (Do not use a number for a company representative.)
10 Company Name Receiver's company name
11 Section Receiver's section/division name
12 Contact Name Receiver's contact name
13 Address Receiver's name
14 Postal Code/Zip Code Receiver's Postal Code (Zip Code)
15 Phone No. Please provide a direct number for the contact person. (Do not use a number for a company representative.)
16 Transportation Charge heck the corresponding box to indicate who is responsible for the transportation charge.
17 Duties & Tax Check the corresponding box to indicate who is responsible for the customs duties and taxes at the destination.
18 Importer If importer is different from receiver, please enter Importer's company name, address, contact person’s name, department and phone number.
19 Piece(s) The total number of packages in the shipment.

Preparing Invoices

The invoice is a detailed statement that is provided by the sender (exporter) to the receiver (importer) for shipments (excluding documents) that are shipped to overseas countries.
It is mandatory to present this document to customs in origin country for export processing. This document is also required for import processing in the destination country. Please make sure to complete it correctly.


  • Please prepare 2 copies. (All 2 copies must be signed.)
  • You can download a sample invoice template.
  • For details and inquiries, please contact OCS customer service. Contact Us
  • Depending on the destination, customs clearance may not be granted if the invoice is not on the shipper’s official company letterhead. Therefore, please make sure to use your company’s letterhead when preparing invoices.

Download Invoice Format
Invoice
1 Receiver’s company name, address, contact person, section, and telephone number. If the receiver different from the importer, clearly indicate both.
2 Air Waybill Number
3 Invoice Date (Western Calendar Format)
4 Quoted Price (FOB, CIF, etc.)
5 Number of Packages and Case Mark
6 A detailed description of the contents (purpose, material, components, etc.). Do not use generic terms such as “Parts” or “Samples.”
Quantity (Indicate the number of pieces, sheets, sets, etc.)
7 Quantity (Indicate the number of pieces, sheets, sets, etc.)
8 Unit price for each item.
9 Subtotal (⑦ x ⑧)
10 Indicate the total quantity and declared value for customs.
11 Clearly indicate “NO COMMERCIAL VALUE/VALUE FOR CUSTOMS PURPOSE ONLY” as appropriate.
12 Country of Origin
13 Include the shipper’s company name, address, contact person, section, and telephone number.
（If this information is incomplete, export customs clearance may be delayed.）
14 Signature

i-WiLL System

Simplify your work by using your air waybill and invoice history!

i-WiLL is an online shipping system that allows you to complete shipping preparations and manage shipment-related information.

i-WiLL System

 

 

Global Shipping Services